Event Date: Thursday, March 12, 2026
Time: 8:00 a.m. – 2:00 p.m.
Location: AWF NaturePlex
Introduction
The Millbrook Area Chamber of Commerce (MACC) is seeking proposals from qualified catering vendors to provide food and beverage services for the 2026 MACC SOAR Women’s Conference & Market. This annual event honors outstanding businesses in our community and will host 60-100 attendees, including local leaders, business owners, and community stakeholders.
Scope of Work
The selected caterer will be responsible for:
• Providing coffee & pastries prior to the 8 a.m. registration time, with cups and accoutrements.
• Providing a complete lunch menu, including options for vegetarian, vegan, and gluten-free dietary restrictions
• Setting up, serving, and breaking down all catering-related components
• Providing all necessary service ware (plates, utensils, napkins, glasses, etc.)
• Staffing for food service, including any needed servers or attendants
• Coordinating beverage service (unsweet/sweet tea and water)
• Ensuring compliance with health and safety regulations
Proposal Requirements
All proposals must include the following:
• Catering experience
• Sample lunch menu options (including vegetarian, vegan, and gluten-free)
• Detailed pricing, including per-person cost and any additional fees (delivery, staff, gratuity, etc.)
• Staffing plan for the event
• Equipment provided (e.g., tables, linens, chafing dishes)
• Proof of liability insurance and any necessary licenses
• References from at least two past events of similar scale
Selection Criteria
Proposals will be evaluated based on:
• Quality and creativity of proposed menu
• Experience and reputation in similar events
• Cost-effectiveness and clarity of pricing
• Agreement to charge only for the number who attended
• Ability to meet dietary and logistical needs
• References and past performance (please provide a list of up to 10 of your last catering jobs along with contact information for each).
Timeline
• RFP Issued: February 9, 2026
• Proposal Deadline: February 16, 2026
• Vendor Selected: February 20, 2026
• Event Date: Thursday, March 12, 2026